Everything HR and administrators need to run the company workspace.
Your company's workspace lives at hrms.ideoura.com/your-company. As Admin, you have access to every module in the left sidebar, plus Settings and Billing at the bottom. The Services grid on your Dashboard is a quick-launch shortcut to everything too.
If you're the first person from your company, you already created the first employee record (yourself) and admin login when you signed up. From here, add your team under Employees.
Add new hires under Employee Information. Employee IDs (e.g. EMP0001) suggest automatically but you can edit them freely. Tick "Create Login Account" while adding someone to generate their portal access — they'll get an email with their login link and a temporary password automatically.
From an employee's profile, you can also create or reset their login later, upload documents, and manage their reporting manager, department, and designation.
See everyone's daily attendance, filter by department or employee, and switch between Week and Month views. Approve or reject Regularization requests, WFH requests, and review Site Visit logs — each with photo and GPS location captured at check-in/out.
You can also manually add or edit an attendance record for someone (e.g. correcting an error) from the Records tab.
Approve or reject leave requests under the Leave module's Approvals tab. Add and manage company holidays so they show up correctly in everyone's attendance and leave calculations.
Set each employee's salary structure (basic, HRA, allowances), then run Process Payroll for a given month — it calculates gross pay, PF/ESI/TDS deductions, and net pay automatically based on attendance. Mark payslips as Paid once disbursed, and export the whole month as CSV for your accountant.
Post open positions, track applications through stages (applied → screening → interview → offered → hired), and schedule interviews with candidates.
Set goals for employees, run appraisal cycles with self/manager ratings, and record final grades and increment recommendations.
Track company equipment (laptops, phones, etc.) and who they're allocated to under Assets. Review and approve employee expense claims under Expense — categories can have maximum claimable amounts.
When someone joins, click Start Onboarding and pick them from the list. This creates a standard checklist (profile completion, documents, IT setup, orientation, manager introduction, policy sign-off) split across the employee, HR, IT, and their manager — everyone gets an email telling them what's expected of them. Track progress from the Onboarding page; it's marked complete automatically once every task is done.
When an employee resigns, their request goes to their reporting manager for approval (you're notified too). Once approved, an exit checklist is generated automatically — asset return, knowledge transfer, exit interview, access revocation, final settlement, and relieving letter — each assigned to the right team. The employee's status flips to "resigned" automatically on approval.
Post company-wide Announcements (pin important ones to the top), upload Policies as downloadable documents, and let employees browse the auto-generated Employee Tree, Department Directory, and monthly Birthdays.
Attendance trends, department headcount, payroll cost over time, leave distribution, late-arrival patterns, and recruitment funnel — all in one place, filterable by year.
Under Settings you can update your company profile and logo, manage departments and designations, add user logins and assign roles (Admin/HR/Manager/Employee), configure payroll defaults (PF/ESI rates), and set up your own SMTP if you'd rather HR emails come from your own company domain instead of our platform mailbox.
See your trial countdown or current plan under Billing, and subscribe via Razorpay (monthly or yearly) whenever you're ready to continue past the free trial.
Questions? Email info@ideoura.com or call +91 96771 71799.